MUSTS!!!

• Bilingual (SPANISH)
• Familiarity w/Contract Administration – specifically in property management or construction industry
• Software: Access

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to team of 5-7 managers and their foreman
• Maintain department database through Microsoft Access with high level of familiarity and accuracy
• Manage department AR/AP and purchasing Issue purchase orders and track purchases/invoices
• Set up and maintain electronic files for all accounts
• Auditing accounts and collections
• Job Costing, reports, reconciling and forecasting

OTHER DUTIES AND RESPONSIBILITIES

• Track office supplies and orders
• Track permits/business licenses
• Serve as back-up
• Receptionist for front office
• Provide occasional support to other departments

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bilingual English/ Spanish preferred, but not required (both spoken / written)
• 2-3 yrs of contract administrator experience in the landscape maintenance/property management /construction industry
• Ability to organize and prioritize work and accuracy with detail are required
• Multi tasking various projects at once, with regular interruption
• Must be proficient with Personal Computer and MS Office software: Outlook Word Excel Access (advanced knowledge) Timberline (preferred but willing to train the right candidate)